Impressum & Privacy Policy

Legal information and privacy notices for the Green Bridge website

Nature of Our Business

Green Bridge supports commercial sourcing and distribution across solar energy, industrial equipment, accessories, raw materials, polypropylene products, packaging, chemicals, feed additives and related goods. Products and sourcing assistance are subject to technical requirements, applicable law, supplier availability and commercial agreement. Where chemicals or other regulated materials are involved, appropriate product documentation, regulatory checks and any relevant authorizations must be confirmed before a transaction proceeds.

Product Information and Quotations

Descriptions, photographs, specifications, prices and other catalogue information are for general business information and may be updated. A submitted quotation cart is a request for information or a commercial offer, not an online purchase or acceptance of an order. Green Bridge reviews enquiries and, where appropriate, communicates availability, final specifications, pricing, taxes, payment and delivery conditions separately. No online payment is processed on this website.

Privacy Policy

Controller and Contact

The controller responsible for personal data provided through this website is Green Bridge Trade UG (haftungsbeschränkt), at the contact details listed above. For privacy enquiries, requests for access, correction or deletion, please contact contact@greenbridgetrade.de.

Information We Process

When a visitor submits a quotation request, the website collects the information entered in the form, including name, business email, company, country, telephone number where provided, product selections, requested quantities and any additional project notes. The request and its processing status are stored in the website's protected administration database. Necessary server and security logs may also be processed by the web-hosting provider, depending on its configuration.

Purposes and Legal Bases

Enquiry information is used to respond to requests, assess technical and commercial requirements, prepare quotations and coordinate requested business communications. Depending on the context, processing is based on steps requested before entering a contract (Article 6(1)(b) GDPR) or legitimate interests in managing business enquiries and securing our website (Article 6(1)(f) GDPR). Where records must be retained to meet applicable accounting or other statutory obligations, Article 6(1)(c) GDPR may apply.

Recipients and Supplier Coordination

Website information is accessible to authorized Green Bridge personnel. The website and its stored requests are handled using our hosting infrastructure. Where relevant to an enquiry, necessary commercial or technical details may be shared with prospective suppliers, manufacturers, logistics partners or professional advisers. Personal contact details are shared only where there is a relevant business reason and a lawful basis. We do not sell customer personal data.

Quotation Storage and Retention

Quotation submissions are recorded in the site's database and can be reviewed, exported or deleted by authorized administrators. Records are retained only as long as reasonably necessary for responding to the enquiry, maintaining related business correspondence, establishing or defending legal claims, or meeting applicable statutory retention requirements. Actual retention depends on the nature of the enquiry and any resulting transaction. The website does not presently impose an automatic deletion schedule; retention and deletion must therefore be managed by the administrator.

Cookies and Browser Storage

The site uses necessary browser storage to maintain an unsubmitted quotation cart and remember that the one-time privacy notice was acknowledged. A technical session mechanism is used to keep the administration area signed in. These functions are not an advertising checkout or online payment service. The website is not configured to use third-party advertising trackers in the supplied version. Browser-stored information can normally be cleared using the browser's site-data settings.

Security

The website includes access controls for administration and quotation management. Transmission security depends on a properly configured HTTPS connection, and security also depends on the hosting environment, access controls and regular software updates. No internet-based system can be guaranteed completely secure.

International Business Enquiries

Green Bridge works with potential business partners in different countries. If an enquiry requires disclosure of personal data outside the European Economic Area, we will assess applicable data-protection obligations and any necessary safeguards before the transfer. This notice does not imply that every enquiry involves an international transfer.

Your Data Protection Rights

Where applicable under the GDPR, individuals may request access to their personal information, correction of inaccurate data, erasure, restriction of processing, portability, or object to processing based on legitimate interests. They may also complain to a competent data-protection supervisory authority. Requests can be sent to the email address above. Certain rights are subject to statutory exceptions and retention obligations.

External Websites and Intellectual Property

Links to suppliers or other third-party sites may lead to services governed by their own privacy notices and terms. Brand names, images, text and product materials may be protected by the rights of Green Bridge or their respective owners. No rights or licenses are granted merely by viewing this website.

Detailed Enquiry Workflow and Data Minimisation

Our website is intended primarily for business-to-business enquiries rather than consumer purchases. When you add catalogue items to an enquiry, the browser may temporarily retain the product references and quantities needed to prepare your request. When you submit the request, the information you provide is associated with those selected items so that we can understand your requirements and respond. Please provide only information relevant to the requested product or project. In particular, do not enter identity documents, bank credentials, personal health information, or other sensitive personal details in the free-text message field.

We may review the submitted product descriptions, quantities, delivery destination and technical specifications to identify suitable sourcing options. A member of our team may ask follow-up questions by email or telephone. Submitting an enquiry does not establish a contract, create a customer account, or authorize an automatic purchase. Where an enquiry develops into a transaction, additional contact, delivery, invoicing and compliance records may be collected separately and governed by applicable legal obligations.

Business Contacts and Correspondence

If you contact Green Bridge directly using an email address or telephone number published on this site, we process the contact information and the contents of your message to answer it and, where relevant, manage an ongoing business relationship. Business correspondence may contain the name, job title, company affiliation, professional contact details and information about the requested products or services. The legal basis depends on whether the correspondence concerns requested pre-contractual steps, an existing contract, a legal obligation, or our legitimate interest in handling business communications.

We ask business contacts to avoid sharing personal information about colleagues, employees or end customers unless necessary and lawfully permitted. If you provide another person's contact details for a commercial enquiry, please ensure that you are authorized to do so and that the person has been appropriately informed.

Technical Access Data and Website Hosting

When a visitor accesses a website, the hosting environment may process technical data needed to deliver pages and maintain availability. Depending on the provider's settings, this can include an IP address, the date and time of a request, the requested page, the browser or device type, referral information, response codes and diagnostic events. Such information may be needed to detect abuse, troubleshoot errors, secure the website and investigate attempted unauthorized access. The specific log fields, storage locations and retention periods depend on the hosting provider's configuration and should be verified against the active hosting agreement.

Technical data is not used by Green Bridge to infer a visitor's private interests for advertising in the supplied website configuration. If analytics, advertising tags, external fonts or other third-party technologies are introduced in the future, this notice and any required consent mechanisms should be reviewed before deployment.

Administration Accounts and Access Logs

The website includes a restricted administration area for managing catalogue entries, business partners, quotation requests and website content. Authorized administrators may use authentication credentials and session information to access those functions. Administration activity can involve reviewing, updating, exporting or deleting enquiry records. Access should be limited to personnel whose duties require it, and credentials should not be shared. Administrators should use strong passwords, protect their devices and sign out when using shared computers.

Green Bridge's internal access practices, backup handling and server permissions must be maintained by the website operator. Features available in the software do not replace the need for operational safeguards, access reviews and incident response procedures.

Data Accuracy, Corrections and Follow-Up

We rely on the information supplied in an enquiry to prepare a useful response. If your company details, contact address, quantity or technical requirements change, you may contact us to request a correction. We may keep a record of material changes where necessary to understand the commercial discussion, prevent duplicate work or document an agreed specification. We do not promise that product availability, pricing or technical data will remain unchanged between an initial enquiry and a later quotation.

Service Providers and Processing on Our Behalf

Operating a commercial website can require service providers for hosting, technical maintenance, business email and data backups. To the extent such providers process personal data on our behalf, appropriate contractual arrangements and security measures may be required under Article 28 GDPR. Access should be restricted to the services they provide. The identity of actual processors, their locations and applicable sub-processors should be checked against the contracts used for the live website; this general notice does not identify or certify any particular provider.

Cross-Border Supplier Communications

Green Bridge's trading activities can involve manufacturers, suppliers or logistics partners inside and outside the European Economic Area. We aim to limit information shared with potential counterparties to what is needed to evaluate specifications, prepare a quotation, organize shipment or meet a legal requirement. For example, an anonymized technical requirement may be sufficient during initial supplier screening, whereas a confirmed order may require a business contact or delivery recipient.

Where personal data is transferred to a recipient in a country without an applicable adequacy decision, the transfer must be assessed under the GDPR, including whether suitable safeguards such as standard contractual clauses are required and whether supplementary measures are appropriate. A commercial relationship or a supplier's willingness to receive information does not by itself establish a lawful international transfer.

Retention, Backups and Deletion Requests

We aim not to retain enquiry-related personal data longer than necessary for the relevant purpose. An enquiry that does not result in an order may need a different retention period from correspondence linked to a completed transaction, a legal dispute or mandatory commercial records. Where German tax or commercial law requires the preservation of certain documents, those obligations may restrict immediate deletion. The website administrator is responsible for applying suitable retention rules to the live database, exports, email correspondence and backups.

Deleting a record from the administration interface may not immediately remove every copy from separately maintained backups, exported files or email systems. Those copies should be handled under the relevant backup schedule and retention rules. If you request erasure, we will assess which information can be deleted, which must be retained by law and whether an exception applies, and respond in accordance with the GDPR.

Legal Rights and How to Exercise Them

Subject to the conditions of the GDPR, you may ask whether we process personal data about you and request access to that data under Article 15. You may seek rectification under Article 16, erasure under Article 17, restriction under Article 18 and, where the statutory requirements are met, data portability under Article 20. You may object under Article 21 to processing based on legitimate interests, including where your particular circumstances justify an objection. Where processing is based on consent, consent can be withdrawn for the future without affecting processing that was lawful before withdrawal.

To make a request, write to contact@greenbridgetrade.de or info@greenbridgetrade.de and describe your concern. We may need reasonable information to verify identity before disclosing personal data, especially if the request comes from an address different from the one originally used. Requests are handled within the deadlines and exceptions prescribed by applicable law. You also have the right to lodge a complaint with a competent supervisory authority, including the data-protection authority responsible for Baden-Württemberg.

Automated Decisions, Marketing and Children's Data

In the supplied website version, enquiries are intended for human commercial review rather than solely automated decisions producing legal or similarly significant effects. The website does not provide a public payment checkout or an account-registration service for customers. Green Bridge does not intend this business-to-business website for children, and visitors should not submit children's personal data through the quotation form.

Submitting a quotation request is not, by itself, consent to receive unrelated marketing emails. Any future newsletter, targeted advertising or marketing automation should be assessed separately, including the applicable rules for consent, legitimate interests and electronic communications.

Data Breaches and Security Incidents

If a suspected security incident affects personal information, Green Bridge should investigate the event, limit further access, document the findings and assess whether notification to the supervisory authority or affected individuals is required under Articles 33 and 34 GDPR. The applicable deadlines depend on the facts and level of risk. Customers who believe they have received a fraudulent message purporting to come from Green Bridge should contact us through the published contact details rather than replying to suspicious links or attachments.

Policy Scope and Changes to the Website

This privacy policy describes the public website and the related business-enquiry process. Separate contracts, employment relationships, supplier onboarding, accounting systems or third-party platforms may involve additional processing that requires its own information notices. The descriptions above should be checked whenever the site is migrated to a different host or new services, forms, analytics, payment methods or integrations are added. The live implementation and actual business practices take precedence over assumptions in a template notice.

Updates to This Notice

This notice may be updated when the website's features, processing arrangements, suppliers or legal requirements change. The published version should reflect actual site operations and remain accessible from the footer.

Impressum — Legal Notice

Green Bridge Trade UG (haftungsbeschränkt)
Public brand: Green Bridge
Registered address: Brückenstraße 18, 76139 Karlsruhe, Germany
Managing director: Dr. Kazi Abu Sayed
Prokurist: Kazi Asraful Islam
Commercial register: Amtsgericht Mannheim, HRB 759035
Email: contact@greenbridgetrade.de
Telephone: +49 152 16664287